Document distribution software provides tools to effortlessly send to, receive and track controlled documents such as blueprints proposals specifications, invoices, and more. It streamlines workflows for document, automates processes and helps ensure the consistency of your documentation. It helps you stay in the requirements of regulatory compliance and audit trails.

Document management, also referred to as ECM (Enterprise Content Management) is a computer program that distributes files to one central“data-room-solutions”-can-help-company-maintain-the-security-of-data-and-keep-it-confidential/ location to store all documents and records. It allows users to quickly and efficiently access the information they require without the hassle of searching for files, or waiting for documents to be delivered via mail.

In addition to document storage, document distribution systems also provide a number of tools for collaboration on documents, such as the control of versions and simultaneous editing which enhances communication and collaboration between teams. It also has security features like encryption and password protection. It can even manage audit trails and compliance, as well as record retention policies.

Some document distribution platforms allow you to scan documents and OCR (Optical Character Recognition) to upload documents from paper into the system. Some document distribution systems allow you to create documents and save them from a desktop app or mobile application. The most advanced systems offer indexing for powerful search capabilities and document tracking which can help you locate documents later. For instance, an invoice document stored in July 2020 might be indexed based on the date and account number, making it easier for you to locate it when you require it.

A reliable document distribution system can also make it possible to share whole documents or sections of them with specific people, like clients, while also regulating access levels. This lowers costs for labor and boosts morale of the team and customer service. It can also cut the chance of human error which is all too frequent in organizations.