Virtual data rooms (VDRs) which are a safe, effective way to share documents and conduct due diligence on M&A deals, are becoming increasingly popular. But how do you select the best VDR to suit your business’s specific needs?

Start with identifying your goal. Then, narrow down a handful of VDR providers that match your needs. Check their websites and read user testimonials. Look for an interface that is modern and streamlined with efficiency and simplicity.

After narrowing down your options, be sure that the VDR can fully integrate with other tools within your technology stack. A well-integrated platform can allow you to quickly switch from one application to the next, speeding your due diligence process and other workflows.

Another consideration is whether the VDR offers an upper-down or lower-up filing system. Top-down filing systems use logical folders and subfolders that help users navigate files. This is a great option for large projects as well as companies who need to organize their data according to department or by the stage of the project.

Also, be aware of the security features that each provider offers. The loss of data could be costly and put thousands, if not millions of people at risk. When shopping, you should be wary of vendors that are not ISO 27001 compliant and do not provide two-factor authentication for protection against theft of passwords as well in digital watermarking to prevent document reproduction. The best-in-class VDR providers also offer 24-hour customer support that’s multilingual and will help you understand the features and functionality of their solution.