Board meetings are an opportunity for board members to provide important feedback about the progress of the company. Board meetings can also be an opportunity for board members to form bonds of friendship and build trust.

A successful board meeting starts by establishing clear communication of the purpose of the meeting before the board meets. Sending a package to the board that includes all the information necessary for the discussion is one method to accomplish this.

Robert’s Rules of Order is used by some boards to govern their meetings. However, this book isn’t necessary for all boards. In general, it’s the chair’s responsibility to make sure that all invitations and materials are sent out on time and that the notes are recorded and that all board members are provided with the required materials prior to the meeting.

One of the most common mistakes companies make is not planning and disseminating their board documents in advance. You must communicate the objectives of the board meetings to all members prior to the meeting. This will allow directors to prepare for the meeting and ask questions. This allows you to keep your meeting as short as possible and leave time for discussion. If you have an official on your board who insists on a long report to be included in the agenda, make sure to schedule the meeting to end at least one hour after any break.

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