A well-written agenda for board meetings ensures engaging and productive discussions that focus on the most important issues of the company. Whatever the format of your meetings are in person or virtual an organized agenda allows members to stay engaged throughout the entire duration.

A well-planned agenda begins with an orderly call to order which signals the beginning of the meeting and any other proceedings. It could include the name of the chairperson and an explanation of the meeting purpose.

Next, your agenda for the board meeting should include a brief report or presentation from the executive director or CEO on the company’s current performance and key initiatives. It could also include a http://boardmanagementtool.com/make-board-meeting-agenda-more-productive-and-timely/ section with the reports from the finance, nominating and governance committees.

If your organization has guest presentations or open forum discussion, allocate time for them. You should also leave room for announcements of any kind or thank you remarks. You should also leave room for any future business issues that require to be discussed or followed-up on.

Getting sidetracked with new discussion topics is a common issue that can sabotage the pace of your meeting. Include a parking space at the end of your agenda where it is possible to discuss ideas that are new. Include a rough estimation of how long each subject will take to debate. This will allow you to avoid running over the schedule for board meetings. If you aren’t able to make a decision on an item, move it to the next board meeting to ensure that your agenda stays on track.