Whether it is personal information about customers and staff, confidential business proposals or legal documents, businesses need to be able to restrict access to electronic documents to ensure that the files can’t be open to anyone else than those who have been granted permission to access them. This is an essential aspect of data security and aids in protecting against data breaches and ensures compliance with laws such as GDPR and HIPAA.

Custom permissions can be used to enhance security. Managers can control how sensitive documents are opened, printed and copied. You click to read can also limit the types of changes that can be made to documents, including changing the text or design. Incorporating an examine trail into restricted documents also allows administrators to track user activity and spot any changes that are not authorized to the file.

It is crucial to establish policies regarding the retention of records for electronic files, and recording the destruction of these files after their useful life has ended. It is also essential to establish procedures to prevent non-harmful events from happening, for example, files being deleted accidentally by employees or accidentally saved on unsecure devices.

Anyone who is a part of a case or other person who is the recipient of information in a court document may request that the court restrict public access to that information by filing a motion or a notice of the request to the court. The motion or notice must include an explanation of the reasons behind the restriction of public access, and should the court grant the restriction, it will issue an order stating the restrictions to be effective. Documents or exhibits subject to restricted access should be marked as restricted on the electronic file cover sheet.