The board of directors is accountable for governing a company. They take decisions and decide on policy. In most organizations, the decision-making process is a majority vote by the entire board. To ensure a successful decision-making process, your board should have clearly established guidelines and meeting rules that all members follow.

Most boards follow Robert’s Rules of Order. This is an English Parliamentary rulebook that was written by American General Henry M. Robert to ensure that meetings are not chaotic. While the implementation of Robert’s Rules of Order may not be required for every board, the application of formal guidelines can help create a framework that ensures fair debates during a virtual or hybrid meeting, where directors might feel lost in a carousel of faces displayed on a computer screen.

A crucial aspect is to ensure that the agenda is clear and concise it is essential to have boards with well-written documents which are prepared and distributed prior to the meeting to ensure that directors are ready to discuss them. It is also essential to limit the amount of time dedicated to reports and routine matters that can drag down meetings.

Other rules for meetings include limiting the number of minutes that a person can speak on any given motion (two minutes) and making sure that all speakers are relevant to the issue in question. Motions that are causing tension or a heated debate could be closed with an overwhelmingly voted vote. To avoid being a waste of time, it is crucial that everyone respects each other and does not undermine motives of the other members or uses derogatory language.

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